5.2.2002ECAMinutes

May 2, 2002
ECA Meeting Minutes

Our meeting last night (5/2/2002) was busy and very productive. 20 attended
including 4 new members, Hubert and Betty Allred of Red Cross (Dot Allred
Allen's brother) and Myrle and Margaret Moser of Greensboro.

Sue Estep opened the meeting by telling everyone about her Southern Baptist
Mission trip to Honduras, Central America. She passed around her photo
album of the trip while telling everyone about her experiences building a
cinder-block home for a homeless family there.

Linda showed a photo of Hollis Allred taken as he entered the Navy in 1948
and read his "sample" biography of his military career. She then explained
that Sara and she were working on a Military Honor's Display for the
upcoming Allred Reunion in Randolph County (Sept 6 - 8). Each veteran
display will consist of a 5 X 7 photo of the vet along with a 3 - 4
paragraph biography of his/her military career which will be mounted on 11 X
14 red construction paper. These will be displayed on the walls at the
reunion as our way of honoring our military veterans both past and present.
All branches of the military and all American Wars, past and present.
Copies of the photos and bios will then be compiled into a book featuring
our Allred Veterans which we can sell in the future as a fund raiser. After
discussion, everyone voted "Yes" to this idea. (So get busy finding your
veteran's photos and writing those bios!!) Information about this project
will be in the next AFO newsletter and posted on the AFO web site so
everyone will have a chance to participate.

The AFO Cook Book is on Linda's desk and should go to the printer early next
week. We have been told it will take about 60 days to be printed and
returned to us. If we don't have it back in time to take to any reunions
this summer, we can sell coupons for "reserved copies". Estimated cost is
expected to be $5 - 6 per book and we expect to sell it for $15 each. This
will give us an estimated profit of $9 - 10 which will be split equally
between the AFO and the Allred Family Roster. 300 copies will be ordered,
and more can be ordered in the future if we sell out. (Prices will be
confirmed after the book arrives at the printer.)

Linda passed out information about the upcoming ECA trip to Alabama to
attend the Allred Reunion June 2nd. We briefly discussed other trips, then
turned the discussion to the DNA vote. Linda reviewed information about the
Family Tree DNA project (www.familytreedna.com) and answered questions.
After discussion, everyone voted "Yes" to the ECA participating in this
project. Linda agreed to contact Family Tree DNA and get our project
started. At our next meeting, participants will be receiving their
information packets and paying their fees ($99 per person). Linda will be
creating a special section on the AFO web site to advertise our
participation in this project - to hopefully inspire other Allred
descendants to participate.

Dennis York then took the floor to update everyone on the Allred - Trogdon
Cemetery project. He told us that the current property owner (Alton Garner)
has agreed to give the ECA the cemetery in exchange for a tax credit. But,
Mr. Garner is in the process of selling the rest of this tract of land to a
developer, so we would have to "move fast" and finalize everything within a
few days if we really want the cemetery. Since the ECA is still in the
process of applying for a 501(c)3 status (which will take several months or
longer to receive), Mr. Garner's lawyer (McKay Whatley) suggested we contact
another similar organization who already has a 501(c)3 to take temporary
ownership of the property so Mr. Garner can receive his tax credit. Dennis
approached the Randolph County Genealogical Society who agreed to take
temporary ownership of the cemetery in exchange for the tax credit to Mr.
Garner. The cemetery will then be transferred to the East Coast Allred
Family Association, Inc., our new corporation.

Dennis then told everyone about the progress he is making with the 501(c)3
application, IRS form 2013 and reviewed the draft for the new ECAFAinc
Bylaws. Dennis explained that the ECAFA Board of Directors will meet Monday
morning (5/6) to finalize any changes/modifications to the Bylaws.
Discussion followed as Dennis answered several questions. The ECA members
voted to approve the Bylaws with any changes/modifications made by the BOD
on Monday.

In light of all the work that will be done on the cemetery project and
501(c)3 application process over the next week or so, we decided to wait
until everything was finalized before scheduling our next ECA meeting. When
a meeting date/place/time is set, I will send out a notice to everyone and
post it on the ECA page of the AFO web site.

Questions? Just ask.

Linda